Inadequate accounting software and financial control is like building a house on top of a bonfire and not bothering to fit a fire alarm.

Important as self employed business usually dispense with regular presentations of the financial psoition and the ensuing discussion. Considering the financial state of a business is a critical area that is so often missed from the management of a small business.

Every business has to prepare a set of financial accounts. Accounting or bookkeeping software can be used to produce the accounts as can the manual recording of the numbers. The main objective of producing the accounts is all too often to satisfy taxation requirements and not the financial control and management of the business.

When accounts are prepared on an annual basis the day to day financial management of the business is reduced to the size of the bank balance. When that bank balance reaches a critical low level the small business will react but the action required to fix the problem may well have been endemic for many months. Early action is always best.

By using accounting software and the financial control it can offer the small business not only provides an early warning system but also indicates where management action is required. Financial accounts should be prepared by all small business on a monthly basis to maintain financial control.

Simple accounting software can produce an income and expenditure account which suffices for many small business enterprises who already have full knowledge of the business finances. Other types of accounting software can produce balance sheets and with a balance sheet the value of creditors,Solve Business Problems Before They Become Critical With Accounting Software Articles debtors, bank balances and assets. In larger organisations the financial accounts will be more sophisticated and produce analysis of all main areas of the business.

During the financial life of a business there are types when sales grow and times when sales decline. The amount owed by customers is called debtors and the debtor balance may grow in line with sales turnover but can also move according to the efficiency of the financial control and credit control systems in place. The movement in the debtor balance potentially having a critical financial effect on the liquidity of the business.

The overall movement of the debtor balance on a day to day basis is not always obvious and only by producing a specific total at the end of each month can the debtor balance be viewed and questions asked to maintain strong financial control. Slippage in credit control procedures must be tackled at the earliest stage to avoid a serious financial impact on the business.

Purchase expenses can go up and down and the creditors balances follow accordingly. There is a tendency in businesses not making sufficient profit for the creditor balance to grow as the time taken to pay suppliers is extended. Such action may be necessary and is a natural reaction but the real cause should be addressed, that cause being an inadequate level of profitability.

The profit and loss account for a small business should not be viewed as an administrative headache but a vital tool in the financial management and control of the business. A monthly profit and loss account produced by accounting software should be viewed more of a financial health check on the business.

By Admin